Senior Secretary & Administrative Officer – 1 Year Contract

About the role

This 1‑year fixed‑term position supports the Singapore branch by handling a wide range of administrative and secretarial duties. The role ensures smooth day‑to‑day office operations, vendor coordination, and event logistics while providing high‑quality service to staff and visitors.

Key responsibilities

• Liaise with vendors, manage procurement of office supplies, and oversee contract renewals.
• Process vendor onboarding applications and follow through the entire vendor lifecycle.
• Review expense claims, verify invoices against purchase orders, quotations and contracts.
• Coordinate logistics for office activities and business events such as breakfasts, town halls, annual dinners, trainings, seminars, off‑site meetings, and gift registers.
• Work with building management and vendors for facilities services, repairs and maintenance.
• Assist with staff onboarding and termination logistics, including office reconfiguration, renovation and relocation.
• Arrange travel bookings, business visas and related logistics for executives traveling overseas.
• Handle front‑desk duties: answer calls, greet visitors, manage mail/courier, and book meeting rooms.
• Provide occasional pantry service and support health‑and‑safety measures, including pandemic‑related protocols.
• Act as local coordinator for ad‑hoc regional projects as assigned by the manager.

Required profile

• Secondary education with at least 5 years of office administration experience.
• Strong command of spoken and written English.
• Excellent communication, organization, time‑management and teamwork abilities.
• Proactive, detail‑oriented, independent and open‑minded.
• Previous experience in a financial institution or bank is an advantage.

Required skills

• Microsoft Office (Word, Excel, PowerPoint, Outlook)