Team Admin Assistant – 12‑Month Contract (Oil & Gas)

About the role

We are seeking a proactive Team Admin Assistant to support our Oil & Gas client’s Singapore office for a 12‑month contract. The role involves handling a wide range of administrative, logistical and financial tasks to keep the team running smoothly.

Key responsibilities

• Process expense claims, invoices, timesheets and maintain time‑keeping records.
• Coordinate meetings, workshops, team events and manage travel arrangements.
• Maintain office facilities, supplies, PPE and equipment inventories.
• Support personnel administration, including organisational chart updates and internal communications.
• Create purchase requisitions, post accruals, track budgets (CAPEX/OPEX) and prepare management reports.
• Monitor purchase orders, vendor onboarding and invoice status to ensure timely payments.
• Arrange courier, freight and mail services, and organise employee training logistics.
• Liaise with IT support for hardware/software requests and act as a fire warden for safety initiatives.
• Serve as administrator and key user for designated business systems and provide ad‑hoc operational support.

Required profile

• Strong administrative coordination and event‑logistics experience.
• Excellent verbal and written communication skills.
• Highly organised with the ability to multitask and work independently.
• Previous experience in the oil & gas sector or a similar industry is a plus.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft PowerPoint.