Admin Executive (HR)

About the role

Huawei is looking for an enthusiastic Admin Executive to provide comprehensive administrative and secretarial support to its HR department. The role involves coordinating meetings, managing events, handling travel logistics, and assisting project managers to ensure smooth departmental operations.

Key responsibilities

• Schedule and organise internal and external meetings, prepare agendas, send invitations, book rooms and equipment, and record attendance.
• Plan and execute internal and external events, manage venue selection, budgets, supplier coordination, transportation, on‑site support and post‑event reporting.
• Assist project managers in tracking timelines, milestones and deliverables, and manage quality‑related correspondence.
• Prepare and submit regular reports, travel arrangements, flight and hotel bookings, and visa applications.
• Process payment requests, goods and service acceptance, and expense claim acknowledgements.
• Communicate directly with Chinese‑speaking managers, stakeholders and partners at Huawei’s China headquarters.

Required profile

• Fresh graduate or early‑career professional, preferably with administrative experience in a multinational environment.
• Excellent written and verbal communication skills in English and Chinese.
• Proactive, independent, cheerful disposition with strong phone etiquette.
• Immediate availability is a plus.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Knowledge of SAP (preferred).
• Ability to design event posters using Photoshop and Canva.