Administration Manager – Housing & Fleet Operations

About the role

The Administration Manager is responsible for the end‑to‑end operation of employee accommodation facilities and corporate vehicle services. The role adapts corporate policies to local conditions, ensures smooth daily workflows, and drives high service satisfaction across housing and transport functions.

Key responsibilities

• Oversee daily housing service requests, dormitory allocations and resident support, including eligibility audits for housing subsidy programs.
• Monitor vendor performance, enforce service standards, and implement quality improvements for accommodation providers.
• Maintain accurate check‑in/check‑out logs, inventory records and occupancy data for corporate dormitories and leased apartments.
• Verify, reconcile and process housing‑related invoices and vendor payments on schedule.
• Collaborate with procurement and business units to forecast housing demand, acquire residential inventory and optimise resource distribution.
• Process employee vehicle requests, manage corporate ride‑hailing accounts, and design efficient transport solutions.
• Maintain fleet safety records, conduct compliance audits and ensure regulatory alignment.
• Establish SLAs and KPIs for transport suppliers, conduct periodic reviews and drive continuous service quality.
• Execute additional administrative initiatives, site audits and assignments as directed by the Administration Director.

Required profile

• Minimum diploma in Business Administration, Facilities Management or a related field.
• 3–5 years of hands‑on experience managing corporate services, facilities, fleet operations or administrative infrastructure.
• Proven ability to monitor service level agreements, conduct vendor performance audits and perform site inspections.
• Capability to manage routine administrative modules autonomously and handle multiple tasks.

Required skills