Administration Manager – Singapore

About the role

The Administration Manager will oversee the day‑to‑day administrative operations of our Singapore office, ensuring smooth office management, accurate financial processing, and compliance with local regulations. This role acts as a key liaison between internal teams, external partners, and auditors.

Key responsibilities

• Manage daily office operations, including pantry replenishment, utility accounts, mailbox administration, and employee birthday/festive benefits.
• Conduct monthly reviews of expense claims and payroll forms, drive approval workflows, and handle fund settlement and bank documentation.
• Prepare and submit quarterly GST reports, coordinate corporate insurance renewals, and liaise with agents for quotations and sign‑offs.
• Maintain system tools: update SharePoint dashboards, submit bank journals, synchronize Dropbox approval flows, and oversee Salesforce order approvals and renewals.
• Support local banking activities such as account applications, signature verification, record updates, and payment document filing.
• Collaborate with external auditors to compile audit documents, verify outstanding payments, and provide end‑to‑end audit support.
• Assist with employment pass applications, organise sales data, and address ad‑hoc administrative or system issues promptly.

Required profile

• Bachelor’s degree in Administration, Finance or a related field.
• Minimum 3 years of administration experience in a multinational environment, familiar with Singapore’s administrative norms, GST filing, and banking processes.
• Fluent in spoken and written English and Mandarin.
• Strong cross‑departmental and cross‑cultural communication and coordination abilities.
• Detail‑oriented, able to manage multiple tasks independently and meet deadlines.
• Proactive, responsible, and a team‑player.

Required skills

• Microsoft Office suite.
• SharePoint.
• Dropbox.
• Salesforce.