Executive Assistant

About the role

We are seeking a highly organised and proactive Executive Assistant to support multiple stakeholders in a fast‑paced, professional environment. The role involves managing complex schedules, travel, and administrative tasks while ensuring confidentiality and efficiency.

Key responsibilities

• Manage complex calendars, meetings, conference calls and events.
• Coordinate international travel and prepare detailed itineraries.
• Prepare and manage expense reports, invoices and other administrative matters.
• Handle correspondence, calls, contact databases and internal records.
• Review and track documents, ensuring timely follow‑up with relevant stakeholders.
• Conduct research using online and subscription‑based platforms.
• Provide broader team support and assist with ad‑hoc projects.

Required profile

• Strong organisational, communication and stakeholder management skills.
• Excellent attention to detail with the ability to manage multiple priorities independently.
• Proactive, resourceful and always looking for ways to add value.
• Professional, discreet and comfortable handling confidential information.
• Collaborative and willing to support colleagues across different teams and locations.

Required skills

• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.