Executive Assistant / Personal Assistant

About the role

Join the opening team of Avani Singapore as an Executive Assistant / Personal Assistant, supporting the General Manager and pre‑opening leadership team. This fast‑paced position offers the chance to contribute to the launch of a landmark lifestyle hotel and work closely with senior stakeholders.

Key responsibilities

• Manage calendars, arrange travel, and coordinate meetings for the General Manager and leadership team.
• Support pre‑opening activities, including project coordination, stakeholder communication, operational readiness tracking, and documentation management.
• Prepare meeting agendas, minutes, presentations, reports, and business correspondence.
• Coordinate cross‑functional meetings and ensure timely follow‑up on action items.
• Act as a primary point of contact for internal teams, corporate offices, external partners, and stakeholders.
• Maintain confidential records, files, and business documents with professionalism and discretion.
• Assist with onboarding and coordination of new team members during the pre‑opening phase.
• Anticipate business needs to ensure smooth day‑to‑day operations of the leadership team.

Required profile

• Proven experience supporting senior executives or leadership teams.
• Previous experience in hospitality, real estate, aviation, or multinational organisations is preferred.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Exceptional attention to detail, discretion, confidentiality, and emotional intelligence.
• Excellent communication and stakeholder‑management abilities.
• Familiarity with the Singapore business environment and stakeholder landscape.

Required skills

• Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Word.