Executive Personal Assistant

About the role

The Executive Personal Assistant provides high‑level administrative support to senior leadership, ensuring smooth day‑to‑day operations across multiple time zones and stakeholders.

Key responsibilities

• Manage complex, high‑volume calendars, prioritize requests, and reschedule meetings as needed.
• Coordinate end‑to‑end travel arrangements, including flights and hotels, and handle last‑minute changes.
• Process, submit, and reconcile expense claims via Concur, ensuring compliance with company policy.
• Prepare meeting agendas, collate materials, take minutes, and track follow‑up actions to completion.
• Screen and prioritize emails, calls, and requests; draft and proofread correspondence on behalf of the executive.
• Organise and maintain digital and physical filing systems, handling confidential documents with discretion.
• Support basic reporting and data compilation as required.

Required profile

• Strong organisational and time‑management abilities.
• Excellent attention to detail and ability to handle competing priorities.
• Professional discretion when dealing with confidential information.
• Effective communication skills with internal and external stakeholders.

Required skills

• Proficiency with Concur expense management system.
• Experience using Microsoft Office applications (Outlook, Word, Excel, PowerPoint).