Executive Secretary

About the role

We are seeking a polished, service‑oriented Executive Secretary to support the Asia Pacific CEO of Specialist Risk Group. The role involves managing the CEO’s schedule, handling travel and meeting logistics, and ensuring a professional front‑office experience for visitors and staff.

Key responsibilities

• Provide executive support: manage calendars, appointments, travel arrangements, meeting itineraries and expense claims for the CEO and Chairman.
• Prepare meeting materials, handle correspondence and maintain confidentiality of sensitive information.
• Serve as first point of contact for visitors, manage incoming calls, mail, courier services and maintain a welcoming office environment.
• Oversee day‑to‑day office administration: monitor supplies, pantry inventory, facilities, vendor relationships and liaison with building management.
• Support onboarding and employee‑related office activities.

Required profile

• 3‑5 years of experience in executive assistance, office management or front‑office administration, preferably in financial services or insurance.
• Proven ability to support senior leaders, manage complex calendars and coordinate travel and events.
• Strong business etiquette, excellent written and verbal communication and the capacity to handle competing priorities with discretion.

Required skills