HR & Administrative Supervisor – Singapore

About the role

As an early core member of the Singapore branch, you will build and run all HR and administrative functions from the ground up. This dual‑role requires independent management of recruitment, employee relations, compliance, office operations, vendor coordination, and liaison with the China headquarters.

Key responsibilities

• Develop and execute recruitment and onboarding processes, including job postings, interview coordination, work pass applications and new‑employee orientation.
• Maintain compliant employee records, handle employee inquiries, and support performance review and talent assessment initiatives.
• Manage office space, lease negotiations, fit‑out coordination, supplies procurement and facility services.
• Establish and oversee a local vendor pool for IT equipment, furniture, utilities and other services.
• Handle statutory compliance such as company registration updates, ACRA filings, tax filings and audit coordination.
• Serve as the primary administrative bridge between the Singapore branch and China HQ, arranging travel logistics and reception for visitors.
• Assist the General Manager with schedule management, meeting coordination, document preparation and cross‑departmental follow‑up.

Required profile

• Fluent in English and Chinese; strong communication with HQ and local teams.
• Bachelor’s degree in HR, Business Administration or related field.
• 1‑5 years of combined HR and administrative experience, preferably in a start‑up environment.
• Knowledge of Singapore employment law, MOM regulations, work‑pass processes and ACRA requirements.
• Proactive, independent mindset with high confidentiality and adaptability to fast‑paced start‑up conditions.

Required skills

• Microsoft Office (Excel, Word, PowerPoint)
• Google Workspace
• Experience with HRIS systems (preferred)

What we offer

• Competitive salary package (SGD 2,500‑4,000 per month)
• Direct involvement in building the branch from 0‑to‑1 as an early core member
• Flat organisational structure with flexible working arrangements
• International environment collaborating closely with China and Singapore teams
• Significant career growth opportunities