Office and Engagement Manager

About the role

The Office and Engagement Manager will ensure the Singapore Regional Headquarters runs smoothly while fostering a vibrant workplace culture. This role blends operational oversight with employee‑centric initiatives, supporting Sephora’s rapid growth across Southeast Asia.

Key responsibilities

• Oversee day‑to‑day office operations, including reception, facility upkeep, meeting rooms and overall office aesthetics.
• Act as primary liaison with building management, landlords and external vendors (cleaning, catering, security, supplies); manage contracts, purchase orders and invoicing.
• Coordinate desk assignments, seating plans and onboarding logistics such as access cards, workstation setup and equipment provisioning.
• Organise office events, meetings and conferences, handling logistics, catering and venue booking.
• Manage mail, couriers and internal communications while ensuring compliance with health, safety and security protocols.
• Maintain the operational budget, track expenses and identify cost‑saving opportunities.
• Partner with People/HR to design and deliver employee‑engagement programmes, team‑building activities, cultural events and wellness initiatives.
• Support internal communication channels, celebrate team wins and gather employee feedback.

Required profile

• Proven experience in office administration, facilities or workplace experience management.
• Strong vendor management skills, including contract negotiation and coordination.
• Ability to plan and execute employee‑engagement events and cultural programmes.
• Familiarity with health, safety and compliance standards in an office setting.
• Budget management experience with a focus on cost efficiency.

Required skills