Office Operations Executive

About the role

The Office Operations Executive is responsible for overseeing both hard and soft services within the office environment, ensuring that facilities are maintained to high standards of safety, cleanliness, and functionality. This role coordinates preventive maintenance, vendor management, and day‑to‑day operational tasks to support a productive workplace.

Key responsibilities

• Manage hard services, including mechanical, electrical and plumbing preventive maintenance calendars and related contracts.
• Coordinate base‑building and campus PPM, fire safety requirements, and vendor access to Office Block A.
• Act as Fire Warden for Office Block A, handling communications with users and facility vendors.
• Oversee soft services such as cleaning, validate cleaning SOW, monitor vendor performance, and manage cleaner attendance and training.
• Validate plant maintenance schedules and support any additional requirements.
• Facilitate security system maintenance for Block A, including system and patch upgrades.
• Arrange maintenance for coffee machines, water dispensers and ad‑hoc pest control.
• Provide visitor access, manage courier pick‑up, and ensure orderly mail handling and storage.
• Conduct daily site walks, identify faults, and manage repairs through vendor engagement and issue resolution.
• Manage pantry and office supplies, ensuring timely stocking and clean storage.
• Maintain facility documentation such as as‑built drawings, operating manuals, contracts and regulatory approvals.

Required profile

Required skills