Personal Assistant & Office Manager – Executive Support Role

About the role

The Managing Director of a fast‑growing commodities trading group is seeking a highly organized Personal Assistant & Office Manager. You will act as the trusted gatekeeper for the MD while ensuring the office runs smoothly on a daily basis.

Key responsibilities

• Provide end‑to‑end executive assistance, including complex multi‑destination travel arrangements and calendar management.
• Prepare board meeting materials and handle confidential executive matters with discretion.
• Oversee office facilities, coordinate IT services, and manage vendor relationships.
• Liaise with building management, government/immigration agencies, and senior external stakeholders.
• Maintain administrative procedures and ensure a seamless office environment.

Required profile

• Minimum 3 years of experience supporting senior C‑suite executives in a fast‑paced commercial setting.
• Diploma or degree in Business Administration, Administrative Management or a related field.
• High autonomy, sound judgment, meticulous attention to detail and absolute confidentiality.
• Proactive, resource‑driven mindset with the ability to troubleshoot operational issues independently.

Required skills

• Strong proficiency with the Microsoft Office suite.
• Experience using AI tools and modern digital productivity workflows.

What we offer

• Competitive compensation up to $8,000 per month.