Personal Assistant to CEO & COO

About the role

The Personal Assistant supports the Executive Director & COO in a fast‑paced environment, handling high‑level secretarial duties, schedule management, and day‑to‑day office operations. The role requires proactive judgment, confidentiality, and the ability to anticipate executive needs.

Key responsibilities

• Manage a complex calendar, prioritize inquiries, and resolve scheduling conflicts with minimal guidance.
• Prepare expense reports, draft confidential correspondence, and coordinate detailed travel itineraries.
• Organise internal and external meetings, handle logistics, prepare agendas, and ensure smooth venue setup.
• Welcome guests with professionalism and oversee general office upkeep and tidiness.
• Host visits for local and overseas delegates and undertake ad‑hoc projects as assigned.

Required profile

• Minimum diploma qualification.
• At least 5 years of experience supporting senior executives.
• Prior experience in a group or conglomerate environment is preferred.
• High degree of discretion, ability to work under pressure, and flexibility to work outside standard hours when needed.

Required skills

• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication for professional correspondence.
• Strong organisational skills and ability to anticipate needs.