Programme & Secretariat Executive (1-year contract)

About the role

The Programme & Secretariat Executive will support the ICOM Singapore International Museum Day conference and related ICOM activities. This senior‑level, one‑year contract role involves programme design, stakeholder coordination, and comprehensive secretariat duties.

Key responsibilities

• Assist in conceptualising the International Museum Day conference programme, schedule, and special showcases.
• Engage internal and external stakeholders—including public, private, community and diplomatic sectors—to secure participation and align on strategic objectives.
• Liaise with ICOM International Committees for strategic and operational coordination, draft agreements and ensure compliance with ICOM by‑laws.
• Plan hospitality logistics such as flights, accommodation and ground transport for delegates.
• Perform secretariat duties: meeting liaison, note‑taking, records management and logistical support.
• Oversee post‑event administrative tasks, including feedback collection and report generation.
• Maintain ICOM SG membership database, support annual membership calls and design revenue frameworks.
• Assist in transitioning to a digital membership card and represent ICOM SG at relevant meetings.

Required profile

• 3‑5 years of experience, preferably in international relations or with international organisations.
• Strong interest in current international affairs and ability to engage diverse stakeholders.
• Critical and strategic thinking with excellent written and verbal communication.
• Creative, resourceful, able to multitask and work off‑hours when required.
• Willingness to travel overseas for work assignments.

Required skills