Receptionist and Admin Coordinator

About the role

As the Receptionist and Admin Coordinator, you will be the first point of contact for visitors and callers, embodying the COMO brand’s understated luxury and professionalism. Reporting to the Office Admin Manager, you will ensure the front‑desk runs smoothly while providing comprehensive administrative support to both office and retail locations.

Key responsibilities

• Greet and direct all office visitors, ensuring a welcoming and polished experience.
• Answer phone calls and front‑desk inquiries with clear, courteous communication.
• Maintain an immaculate, minimalist reception area that is always guest‑ready.
• Handle printing of letterheads, envelopes, and other office documents.
• Provide administrative assistance to office and retail stores, including meeting‑room bookings and equipment coordination.
• Manage pantry stock, update phone lists, coordinate courier services, and sort incoming mail and emails.
• Procure and source administrative supplies, pantry items, and retail materials, liaising with suppliers and the warehouse.
• Oversee office cleanliness, maintenance requests, and overall supply management.
• Perform ad‑hoc duties as assigned by the Office Admin Manager.

Required profile

• Minimum diploma or at least 3 years of relevant experience as an office administrator.
• Pleasant and friendly disposition with strong phone etiquette.
• Excellent organizational, time‑management, and detail‑oriented abilities.
• Strong follow‑up capability and ability to multitask in a fast‑paced environment.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).