Secretary to General Manager

About the role

The Secretary to the General Manager provides comprehensive secretarial and administrative support, ensuring smooth daily operations and effective communication across internal and external stakeholders.

Key responsibilities

• Manage the General Manager’s calendar, schedule meetings, and coordinate logistics such as dining reservations and catering.
• Arrange travel itineraries, handle visa applications, and process expense claims promptly.
• Organize meeting rooms, set up technical equipment, distribute agendas, and record accurate minutes with action items.
• Collate data from various departments to prepare reports, presentations, and maintain records.
• Facilitate document approvals, signatures, and maintain organized record‑keeping systems.
• Screen incoming communications, maintain a business contacts database, and manage the issuance and archiving of management directives.
• Support external liaison activities, attend corporate functions, and manage corporate gifting and festive hampers.
• Provide bilingual translation and interpretation (English and Mandarin) and assist in planning company events and team‑building activities.

Required profile

• Diploma or degree in Business Administration or a related field.
• Minimum of 5 years of experience as a Secretary, Personal Assistant, or Executive Assistant to senior management.
• Fluent written and spoken English and Mandarin.
• Excellent communication and interpersonal abilities.
• Strong attention to detail and a collaborative team player.

Required skills