Team Administrator – Office Operations

About the role

The Team Administrator is the primary point of contact for all colleagues on office‑related matters in Singapore. You will ensure smooth, safe, and efficient workplace operations while driving improvements in productivity, safety, security, and sustainability.

Key responsibilities

• Perform receptionist duties and provide general support to all colleagues.
• Organise the office, manage onboarding of new hires and off‑boarding of leavers.
• Register visitors, monitor office occupancy, and coordinate deliveries of documents and supplies.
• Resolve office‑related malfunctions, manage building‑related facilities issues, and ensure cleanliness of workspaces.
• Maintain inventory of stationery, pantry items, and oversee vendor procurement and performance.
• Support and coordinate site events, monitor energy consumption and waste management.
• Prepare monthly site‑operations updates and continuous‑improvement reports.

Required profile

• Minimum 5 years of relevant office‑administration experience.
• Thorough understanding of office management procedures.
• Strong organisational and time‑management abilities.
• Excellent written and verbal communication skills.
• Positive attitude with a problem‑solving mindset.

Required skills

• Proficiency in Microsoft Office and other digital tools.

What we offer

• Opportunity to contribute to continuous improvement of operational efficiency and sustainability.
• Cross‑functional collaboration with colleagues across Infineum and third‑party vendors.
• Development of communication, problem‑solving, time‑management, and process‑improvement skills.