Assistant Manager / Senior Executive (Projects), Facilities Management

About the role

The Assistant Manager (Projects) in the Facilities Management department of the Institute of Mental Health (IMH) in Singapore supports the planning, design, execution and delivery of facilities development, infrastructure upgrading and addition and alteration (A&A) projects. The role manages project stakeholders, consultants and contractors so that projects are delivered safely, on time, within budget and in compliance with operational, technical and regulatory requirements.

Key responsibilities

• Plan, coordinate and implement A&A, upgrading, refurbishment and infrastructure improvement projects, defining requirements, scope, budgets and timelines with users and stakeholders.
• Manage consultants, contractors and vendors throughout the project lifecycle, and monitor progress, risks, costs, quality and schedules.
• Coordinate testing and commissioning, defect rectification and project handover.
• Review designs, technical specifications, drawings and engineering submissions, and provide technical oversight for building, mechanical and electrical systems.
• Support asset enhancement, replacement and lifecycle renewal initiatives.
• Assist in procurement, tender evaluation, contract administration and budget management, and ensure compliance with regulations, codes of practice and workplace safety.
• Coordinate authority submissions, approvals, inspections and audits, and keep accurate project records and reports.
• Liaise with users, consultants, contractors, regulatory agencies and service providers, and manage stakeholder expectations.

Required profile

• Degree in Engineering, Building, Facilities Management, Project Management, Architecture or a related discipline.
• Minimum 3-5 years of relevant experience in project management, A&A works, infrastructure development or construction projects.
• Experience managing consultants and contractors in a live operating environment is preferred.
• Knowledge of local building regulations, workplace safety requirements and contract administration.
• Familiarity with healthcare, institutional or large-scale development projects is an advantage; experience in M&E engineering, facilities management, building operations or asset lifecycle management is strongly advantageous.

Required skills

• Good knowledge of project management, building services, construction and facilities infrastructure.
• Ability to review technical drawings, specifications, contracts and project documentation.
• Strong project coordination, stakeholder management and problem-solving skills.
• Good communication, presentation and report-writing abilities.
• Relevant professional certifications in project or facilities management are an advantage.