Assistant Manager / Senior Executive, Facilities Management

About the role

The Assistant Facilities Manager supports the operation, maintenance and enhancement of building infrastructure, facilities services and mechanical and electrical (M&E) systems so that the environment remains safe, reliable and compliant. The role covers maintenance operations, service contracts, asset lifecycle programmes, sustainability initiatives and addition and alteration (A&A) projects, working closely with users, consultants, contractors and regulatory authorities.

Key responsibilities

• Support daily operation and maintenance of facilities and engineering systems, and manage outsourced service providers against contractual standards
• Coordinate preventive and corrective maintenance, inspect facilities, investigate defects and incidents and support maintenance budgeting and cost control
• Support M&E systems such as HVAC, electrical, fire protection, plumbing, BMS, lifts and generators, monitoring performance, reliability, energy efficiency and compliance
• Support asset renewal, lifecycle replacement and system improvements, and coordinate troubleshooting during system failures
• Support planning, design review, implementation and handover of A&A, upgrading and improvement projects, reviewing drawings and specifications and monitoring progress, quality, safety, cost and schedule
• Take part in testing and commissioning, defect management and project handover
• Ensure compliance with regulatory, safety and organisational requirements, support contractor safety management, permits-to-work, audits and inspections, and maintain project, maintenance and asset records
• Liaise with internal stakeholders, external agencies, consultants, contractors and service providers, and respond promptly to user feedback and service requests

Required profile

• Degree in Mechanical Engineering, Electrical Engineering, Building Services Engineering, Facilities Management or a related discipline
• Minimum 3 years of relevant experience in M&E engineering, A&A works, facilities development or project management
• Preferred: experience managing consultants and contractors in a live operating environment, and familiarity with healthcare or institutional facilities
• Preferred: professional certification in project management or facilities management

Required skills

• Good knowledge of project management, M&E systems and building services engineering
• Ability to review engineering drawings, specifications and technical submissions
• Coordination, stakeholder management and problem-solving skills
• Communication, report writing and presentation skills
• Knowledge of local regulatory, building and workplace safety requirements