Executive Assistant, Engineering & Project Management

About the role

The Executive Assistant will provide high‑level administrative support to senior leaders in the Engineering & Project Management Division, Architecture & Land Planning, and the Integrated Development & Operations Group. This role ensures smooth daily operations, effective communication, and coordinated activities across the division.

Key responsibilities

• Manage calendars, schedule meetings, and arrange travel and expense claims for senior directors.
• Take meeting notes, prepare minutes, and file documentation accurately.
• Coordinate divisional staff activities, including monthly assignment rosters and project documentation.
• Format presentation slides and monitor timely submission of staff reports.
• Maintain office supplies, work‑site gear, and project documentation from internal and external stakeholders.
• Support any additional projects or tasks assigned by the Divisional Director.

Required profile

• Highly organized, proactive, and able to work independently.
• Excellent communication and interpersonal abilities.
• Service‑oriented with strong multitasking capabilities.
• Degree or diploma with 3‑5 years of relevant administrative experience.

Required skills

• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).