Executive Assistant

About the role

We are looking for a highly organized Executive Assistant to provide comprehensive administrative support across multiple functions of a global premium drinks company. The role demands strong multitasking abilities, meticulous attention to detail, and a high degree of discretion.

Key responsibilities

• Manage complex calendars for several executives or departments, schedule internal and external meetings, and proactively adjust appointments as priorities shift.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
• Prepare, submit, and reconcile expense reports in line with company policies, using expense management tools.
• Maintain and reconcile petty‑cash funds, track expenditures, and produce regular reports for finance or audit purposes.
• Organise meeting logistics – venue booking, catering, material preparation, technical setup – and capture minutes with follow‑up on action items.
• Support internal events, team off‑sites, and corporate functions, handling all related administrative tasks.
• Provide general administrative assistance such as document preparation, filing, correspondence, and act as a liaison between departments and external stakeholders.

Required profile

• Proven experience as an Executive Assistant or in a comparable administrative role.
• Excellent organizational, time‑management, and communication skills.
• Ability to handle confidential information with utmost discretion.
• Resourceful, flexible, and capable of working independently or within a team.

Required skills

• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience using calendar‑management tools.
• Familiarity with expense management systems such as Concur or SAP.