Administrative Assistant

About the role

The Business Department Administration team is looking for an Administrative Assistant to provide comprehensive support for tender processes, document control, and day‑to‑day office operations.

Key responsibilities

• Prepare and compile Letters of Acceptance, Letters of Intent, tender reports, tabulations, and contract documents.
• Record and manage tender deposits and cheques.
• Maintain document control and filing of legal and project documents.
• Provide day‑to‑day administrative support to QS and PM teams.
• Coordinate local and overseas courier services, including cheque collection and deposit.
• Organise internal and external events when requested.
• Manage office supplies, stationery, and publications for contract binding.
• Coordinate building maintenance matters such as air‑conditioning servicing and lighting replacement.

Required profile

• Diploma in Accounting, Finance, Business Administration or a related field.
• Minimum two years of experience in project coordination or administrative roles.
• Excellent organisational and time‑management abilities.
• Strong communication and interpersonal skills.
• Analytical mindset with attention to detail.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft PowerPoint.

What we offer

• Comprehensive medical, dental and vision coverage.
• Life, AD&D and disability benefits.
• Paid time off and various leave options.
• Flexible work options and well‑being resources.
• Employee assistance program and business travel insurance.
• Service recognition awards, retirement savings plan and employee stock purchase plan.