Executive Assistant

About the role

The Executive Assistant provides comprehensive support to the Vice President and Managing Director, ensuring smooth day‑to‑day operations across a fast‑paced multinational environment. This role demands high professionalism, discretion, and the ability to manage complex schedules and stakeholder communications.

Key responsibilities

• Manage the VP and Managing Director’s calendar, appointments, meetings and travel logistics, including flights, accommodation, visas and expense claims.
• Act as the primary point of contact for internal and external stakeholders, coordinating communication across local, regional and global teams.
• Organise meetings, leadership events and official visits, handling venue booking, materials, catering and on‑site facilitation.
• Coordinate visits by government officials and key external partners, ensuring seamless execution with relevant departments.
• Monitor project progress, cross‑functional initiatives and action items on behalf of senior executives, ensuring timelines and deliverables are met.
• Prepare, consolidate and review reports, presentations and correspondence, and communicate on behalf of the executives when delegated.
• Liaise with IT support to arrange equipment, mobile devices and software for the executives.
• Maintain confidential records and documents, providing responsive support across time zones, including occasional out‑of‑hours assistance.
• Undertake special projects and ad‑hoc assignments as required.

Required profile

• Minimum secondary education or equivalent.
• At least 5 years of experience as an Executive Assistant, Executive Administrator or similar role, preferably in a fast‑paced multinational organisation.
• Proven experience supporting C‑suite or senior executives with a high level of professionalism, discretion and attention to detail.
• Strong planning, organisational and time‑management abilities, capable of prioritising competing demands and meeting tight deadlines.
• Excellent verbal and written communication skills.

Required skills