Executive Assistant

About the role

The Executive Assistant provides high‑level support to the Managing Director, handling calendar management, travel coordination, and communication of deadlines. This position also partners with leadership on strategic initiatives, offering exposure to cross‑functional teams and high‑impact projects.

Key responsibilities

• Manage the Managing Director’s calendar, schedule meetings, and coordinate logistics for internal and external engagements.
• Arrange travel, accommodation, visas and detailed itineraries for senior leaders.
• Prepare administrative reports, process expenses, and maintain organized filing systems.
• Support decision‑making by prioritising initiatives and partnering with leadership.
• Oversee office supplies, vendor relationships and service provider management.
• Provide administrative assistance to internal teams, including documentation handling.
• Coordinate IT onboarding tasks such as creating and removing employee email accounts.
• Assist in managing departmental budgets for administrative needs.

Required profile

• Bachelor’s degree in any discipline, preferably with experience in business administration, project management or office management.
• Minimum of 5 years of experience providing executive support and managing office operations.
• Experience in a fast‑paced trading or commodities environment is a plus.
• Strong organisational, decision‑making and problem‑solving abilities, especially under pressure.

Required skills