Senior Office Administrator

About the role

The Senior Office Administrator is accountable for workplace services and office‑premises administration in Singapore, ensuring smooth, safe and compliant operations while delivering high‑quality stakeholder support.

Key responsibilities

• Manage day‑to‑day office operations, front‑of‑house services, visitor handling, deliveries, meeting support and workplace logistics.
• Maintain office supplies, equipment inventories, service requests and coordinate maintenance, repairs and asset management.
• Serve as central point for employee, visitor, vendor and landlord queries; log service requests and complaints, define SLAs and escalate issues as needed.
• Maintain premises compliance registers, coordinate Singapore regulatory requirements (WSH, fire safety, landlord/JTC submissions) and ensure audit‑ready documentation.
• Coordinate safety, security, emergency preparedness and business continuity activities with HSSE and other stakeholders.
• Oversee vendor onboarding, contract administration, purchase order processing, invoice readiness and monitor office‑related expenditure against budgets.
• Plan space allocation, office moves, meeting‑room bookings and support workplace projects and fit‑out activities.
• Develop SOPs, work instructions, trackers and drive continuous improvement of office processes.

Required profile

• Diploma or degree in Business Administration, Office Management, Facilities Management or related field.
• 3‑5 years of experience in office administration, workplace operations or facilities coordination.
• Proven experience in SOP development, vendor management, records control and workplace service delivery.
• Familiarity with Singapore workplace regulations (WSH, fire safety, landlord/JTC processes, PDPA) is preferred.

Required skills

• Proficiency in Microsoft Office.
• Experience with ERP or procurement systems.