Executive Assistant

About the role

BSQ Capital Partners is seeking a proactive Executive Assistant to support its senior leadership. This role will be based in Singapore and offers the chance to work closely with partners across a fast‑growing investment firm focused on infrastructure and technology.

Key responsibilities

• Provide comprehensive executive support to the Partners, including calendar management, meeting coordination, preparation of materials, and handling confidential information.
• Coordinate travel logistics and itineraries across multiple time zones.
• Serve as the primary point of contact for internal and external stakeholders, ensuring professional correspondence on behalf of the Partners.
• Manage day‑to‑day office operations, including vendor relationships, office supplies, subscriptions, and procurement.
• Oversee firm‑wide administrative workflows to ensure smooth execution across all teams.
• Support HR functions such as onboarding/offboarding, record management, and assist with recruiting pipelines and candidate scheduling.
• Assist with finance and administrative processes, including invoice management, expense tracking, reimbursements, and liaison with accountants and service providers.
• Lead planning and logistics for firm events, including fundraising events, investor meetings, roadshows, conferences, and internal gatherings.
• Identify process gaps, streamline workflows, and implement solutions to support the firm’s growth.

Required profile

• 5–10 years of experience in an executive support role, preferably within private equity, venture capital, investment banking, or asset management.
• Exceptional judgment, strong communication skills, and the ability to manage multiple priorities in a fast‑paced environment.
• High level of professionalism, discretion, and responsiveness.

Required skills

• Advanced organizational and time‑management abilities.
• Proficiency in handling confidential information.
• Experience with vendor and office management.
• Familiarity with HR onboarding and offboarding processes.
• Knowledge of basic finance administration such as invoice processing and expense tracking.