Executive Assistant

About the role

The Executive Assistant provides high‑level administrative support to the Managing Director, senior executives and the Board of Directors. This role ensures smooth day‑to‑day operations, manages complex travel logistics and coordinates corporate events across domestic and overseas locations.

Key responsibilities

• Manage calendars, schedule meetings and arrange international travel for senior leadership.
• Support Board of Directors’ meetings, including minute‑taking and administrative assistance.
• Prepare and format PowerPoint presentations, management reports, business proposals and meeting minutes.
• Plan, organise and execute corporate events, workshops, conferences and staff activities, handling all logistics and vendor coordination.
• Maintain office standards, oversee supplies, manage inventory and ensure compliance with legal and PDPA requirements.
• Administer contracts for office insurance, supplies and vendor services, negotiating cost‑effective terms.
• Coordinate training administration, including participant registration, calendar management and payment processing.

Required profile

• Proven experience supporting senior management and handling executive calendars.
• Demonstrated ability to coordinate complex travel itineraries and visa arrangements.
• Experience planning and delivering corporate events and meetings.
• Strong organisational skills with attention to detail in office administration and contract management.
• Familiarity with compliance requirements such as PDPA.

Required skills

• PowerPoint (Microsoft Office Suite)