Executive Assistant & Office Manager (APAC President)

About the role

The Executive Assistant & Office Manager provides high‑level administrative support to the President, APAC and the broader leadership team while ensuring smooth day‑to‑day office operations at IMCD's Singapore office.

Key responsibilities

• Deliver comprehensive secretarial assistance to the President, APAC, handling confidential information with discretion.
• Coordinate travel, visa applications, and logistics for regional meetings, business reviews, town halls and other events.
• Serve as the first point of contact for external calls, visitors, and mail, managing reception and courier services.
• Maintain office supplies, pantry, equipment and oversee vendor relationships for facilities, travel, and other services.
• Organise meeting rooms, venue bookings, refreshments and ensure a clean, safe, and comfortable work environment.
• Keep office records, documentation and safety files up‑to‑date, liaising with building management when needed.
• Support office improvement projects such as fit‑outs, expansions and renovations.

Required profile

• Diploma or degree holder with proven experience in administrative or secretarial roles.
• Strong interpersonal, written and communication skills in English.
• Meticulous, analytical, organised and self‑motivated with a proactive attitude.
• Ability to handle multiple tasks, prioritize effectively and work under pressure.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook