Executive Assistant to Managing Director

About the role

We are looking for a highly organized and proactive Executive Assistant to support our Managing Director. The role involves managing daily schedules, communications, travel, and confidential matters while ensuring smooth operation of the executive office.

Key responsibilities

• Manage the Managing Director’s calendar, appointments, meetings and commitments.
• Screen and handle correspondence, emails, calls and messages as needed.
• Prepare meeting materials, presentations, reports, letters and other documents.
• Arrange internal and external meetings, coordinate venues, agendas and logistics, and take minutes when required.
• Track deadlines, follow‑ups, renewals and outstanding matters, providing proactive reminders.
• Coordinate domestic and overseas travel, including flights, hotels, transportation and itineraries.
• Assist with day‑to‑day business and administrative tasks across departments.
• Handle confidential company, financial, client and personal information with strict discretion.

Required profile

• Strong organizational skills with a keen eye for detail.
• High level of discretion and professionalism.
• Excellent communication and interpersonal abilities.
• Ability to prioritize tasks and work independently in a fast‑paced environment.

Required skills

What we offer

• Opportunity to work closely with senior leadership.
• Dynamic and supportive work environment.
• Exposure to both professional and personal executive responsibilities.