Executive & Partnerships Assistant – Associate

About the role

We are looking for an Associate, Executive and Partnerships Assistant to support our equity investment team. The role provides comprehensive executive and secretariat assistance, ensuring smooth department operations and effective external engagements.

Key responsibilities

• Act as primary secretariat for investment professionals and business services managers, managing calendars, scheduling internal and external meetings, and uploading supporting documents.
• Coordinate end‑to‑end business travel, preparing detailed itineraries and booking flights, hotels, ground transport and meals.
• Maintain electronic records, handle correspondence, and route urgent or confidential matters to the appropriate personnel.
• Administer staff welfare expenses, claims, reimbursements and compliance declarations, and provide general secretarial support such as filing and document preparation.
• Host office visitors and support department‑level meetings, town halls, lunches and vendor logistics.
• Assist with onboarding and off‑boarding processes, manage shared resources, distribution lists and seating arrangements.
• Maintain accurate meeting, event and trip data in DealCloud and support corporate access activities.

Required profile

• Prior experience in executive assistance or administrative support within a financial or investment environment.
• Strong organizational skills with the ability to manage multiple calendars and travel arrangements.
• Attention to detail and ability to handle confidential information responsibly.

Required skills

• DealCloud (CRM) data management.

What we offer

• Opportunity to work with a leading global sovereign wealth fund.
• Exposure to a network of industry leaders and active equity investment strategies.