Lead Administrative Assistant

About the role

The Lead Administrative Assistant will manage the Singapore Regional office and provide primary administrative support to two Vice Presidents overseeing the Pacific and AMEA regions. This role ensures smooth coordination of meetings, travel, budgets and day‑to‑day office operations for the international team.

Key responsibilities

• Manage calendars, schedules and meeting priorities for two Vice Presidents based in Singapore.
• Coordinate with master‑franchisee administrators for meetings, market visits and executive communications.
• Arrange travel logistics, visas, flight preferences and process expense reports within required timelines.
• Plan, monitor and control budgets for team events, meetings, catering, transportation and gifts.
• Set up meeting rooms, ensure technology works, arrange refreshments and act as the point of contact for invoicing and immigration queries.
• Organise department meetings both onsite and offsite, handling accommodations, catering and follow‑up on action items.
• Provide amenities and light snacks for team members and external guests as directed by the Vice Presidents.

Required profile

• Proven experience supporting senior executives in a fast‑paced environment.
• Strong organisational and multitasking abilities.
• Excellent communication and stakeholder‑management skills.
• Ability to handle confidential information with discretion.
• Familiarity with international travel logistics and budgeting.

Required skills