Office & Admin HR Specialist

About the role

We are a fast‑growing intelligent mobility technology company building a new APAC hub in Singapore. The Office & Admin HR Specialist will lead the setup of the Singapore office, manage daily operations, and support local recruitment and HR administration.

Key responsibilities

• Manage day‑to‑day office operations, including workplace environment, supplies, assets, equipment maintenance, visitor reception, couriers and document handling.
• Coordinate with local vendors for property management, cleaning, IT, maintenance, renovation and procurement.
• Support the 0‑to‑1 office setup: office search, renovation coordination, facility installation and basic administrative process creation.
• Act as the liaison between Guangzhou, Indonesia and Singapore teams for cross‑border administrative matters.
• Execute local recruitment tasks: job postings, CV screening, interview scheduling, offer follow‑up and onboarding.
• Handle employee onboarding/off‑boarding, records, attendance and basic HR administration.
• Coordinate EP/SP work‑pass applications, renewals and cancellations to ensure compliance.
• Organise team activities, festive events and employee‑care initiatives to improve workplace experience.

Required profile

• Bachelor’s degree or higher.
• Minimum 3 years of experience in office operations, administration or HR administration in Singapore.
• Experience in office setup, vendor management, relocation or renovation coordination is highly preferred.
• Familiarity with local recruitment platforms (e.g., LinkedIn, MyCareersFuture, JobStreet) is a plus.
• Knowledge of MOM employment regulations, EP/SP work‑pass processes and basic compliance in Singapore is preferred.
• Fluent in English and Mandarin.
• Detail‑oriented, responsible and able to communicate across teams and regions.
• Valid work authorization in Singapore (citizen, PR or existing work pass).

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Common office collaboration tools