Office Administrator

About the role

We are looking for an Office Administrator to support our Marketing team in Singapore. The role will handle purchase‑order and non‑purchase‑order invoicing, provide proactive administrative assistance and act as a central point of contact for the department. You will ensure smooth, confidential and efficient office operations.

Key responsibilities

• Onboard new non‑trade vendors in collaboration with the supply‑chain and master‑data teams.
• Process PO and non‑PO invoices using online tools, ensuring proper documentation and timely payment.
• Communicate business requirements and coordinate instructions across multiple departments.
• Maintain correspondence, records and legal compliance for conference registrations.
• File and store paper and electronic documents, tracking registers such as Gifts, Entertainment & Hospitality and travel schedules.
• Order stationery and consumables for the Singapore office and manage routine office administration tasks.
• Coordinate logistics for overseas colleagues visiting the Singapore office.
• Support onboarding of new starters and assist Team Assistants with event organization.
• Schedule appointments, arrange meetings and manage travel arrangements in compliance with company policies.

Required profile

• Experience in office administration or similar support functions.
• Strong attention to detail and ability to handle confidential information.
• Excellent communication and coordination skills across departments.
• Proactive attitude with the ability to manage multiple administrative tasks efficiently.

Required skills