Office Manager (Singapore)

About the role

CMS, a forward‑looking law firm, is seeking an Office Manager to oversee the day‑to‑day operations of its Singapore office. Reporting to the Office Managing Partner, you will work closely with regional business services teams to ensure a smooth, professional environment for staff and clients.

Key responsibilities

• Manage reception, meeting rooms, office equipment and facilities, liaising with suppliers.
• Maintain a positive office environment and ensure licences, insurance policies and regulatory filings are up to date.
• Coordinate the firm’s relationship with the Singapore Bar Association and handle visa administration.
• Provide administrative support to lawyers, including diary management and preparation of legal correspondence.
• Perform accounting tasks such as billing, collections, banking transactions, budgeting, petty cash and accounts payable under the direction of the Financial Controller.
• Liaise with external accountants for audits, tax returns and statutory reports.
• Coordinate onboarding and off‑boarding processes, manage HR queries, and prepare monthly payroll files for an outsourced provider.
• Monitor changes to Singapore employment legislation to ensure compliance and keep the global HR team informed of employee updates.

Required profile

• Excellent written and verbal communication skills in English.
• Previous office management experience covering facilities, finance and people administration.
• Strong interpersonal and client‑service orientation.
• Detail‑oriented, professional and able to prioritize tasks effectively.
• Ability to work under pressure and adapt to a changing environment.

Required skills

• Microsoft Office Suite