Executive Assistant – APAC Leadership & Office Management

About the role

The Executive Assistant / Office Support provides high‑level administrative assistance to the APAC leadership team, primarily supporting the APAC CEO. Based in Singapore, the role combines strategic calendar and travel management, executive communications, and full responsibility for the smooth operation of the office.

Key responsibilities

• Manage complex, frequently changing calendars for the APAC CEO and up to five additional executives, resolving conflicts and prioritising demands.
• Coordinate domestic and international travel, including flights, accommodation, visas and detailed itineraries.
• Prepare, format and proofread correspondence, presentations, board materials and reports on behalf of executives.
• Screen and prioritise incoming communications, acting as a gatekeeper where appropriate.
• Track and follow up on action items from executive meetings to ensure timely completion.
• Plan and coordinate leadership team meetings, off‑sites, regional town halls and VIP events, handling logistics, materials and catering.
• Oversee day‑to‑day office operations, manage relationships with building management, vendors and facilities, and control office budgets.
• Serve as primary point of contact for IT/facilities issues and support HR onboarding logistics.
• Assist APAC leadership projects with research, data compilation and document preparation, and provide backup support to regional assistants.

Required profile

• Highly organised, discreet and proactive with strong attention to detail.
• Comfortable operating in a fast‑paced, multicultural regional environment.
• Excellent communication skills, both written and verbal.
• Ability to handle sensitive and confidential information with utmost discretion.
• Strong problem‑solving skills and the capacity to manage competing priorities.

Required skills