Executive Assistant

About the role

Join a globally recognised firm operating across multiple Asian markets, offering a fast‑paced, cross‑border environment with strong visibility to leadership and involvement in regional strategic initiatives.

Key responsibilities

• Complex calendaring, prioritising engagements and proactively resolving scheduling conflicts.
• Coordinate business travel, creating detailed itineraries, accommodation, transportation and contingency arrangements.
• Organise leadership, board and external meetings, managing logistics, materials and follow‑up actions.
• Prepare agendas, briefing packs, background information and other materials to support executive decision‑making.
• Track leadership priorities and action items, engaging relevant stakeholders to keep deliverables on schedule.
• Coordinate with teams across Singapore, China, Vietnam and Indonesia to facilitate smooth execution of regional activities.
• Manage expenses, invoices and confidential documents.

Required profile

• 5 years or more of relevant executive or administrative support experience within a corporate environment.
• Highly organised and proactive, with the ability to anticipate requirements, manage competing priorities and follow through independently.
• Strong stakeholder management and coordination skills, coupled with discretion when handling commercially sensitive or confidential matters.
• Adaptable and dependable, maintaining accuracy and professionalism when priorities change.
• Strong proficiency in Microsoft Office, expense claims systems, virtual collaboration platforms and AI tools.