Executive Assistant – Legal (Singapore)

About the role

The Executive Assistant will provide proactive support to the Chief Counsel, APAC and the broader Legal team, enabling them to operate efficiently across multiple time zones. Based in our Singapore office, this role combines high‑level administrative duties with exposure to legal operations and AI‑enabled tools.

Key responsibilities

• Manage the Chief Counsel’s diary, priorities, and executive office administration.
• Coordinate internal and external meetings across time zones, handling logistics, agendas, minutes, catering, and video‑conference support.
• Arrange travel, accommodation, visas, transport, and related logistics for the Chief Counsel and visitors.
• Prepare and process expense claims, purchase orders, invoices, and external law‑firm payments using company systems.
• Organise team, regional and all‑hands events, overseeing budgets, vendors and financial reporting.
• Maintain contracts and agreements, coordinate document signing and use online contract‑management tools.
• Support the Legal team with presentations, templates, training materials and intranet content.
• Assist Legal Operations initiatives, including the use and improvement of AI systems and other tools.

Required profile

• Extensive senior‑level executive support experience, preferably within a global or matrixed organization.
• Demonstrated ability to handle confidential information with discretion.
• Strong relationship‑building skills with internal and external senior stakeholders.
• Excellent organisational and multitasking abilities in a fast‑paced environment.

Required skills

• PowerPoint
• Excel