Executive Assistant to CEO – International Trade & Operations

About the role

The position sits at the centre of the CEO’s office for a fast‑growing Singapore‑based company with operations across Asia, the Middle East and Europe. You will translate meetings, instructions and business opportunities into structured tasks and ensure every initiative reaches a clear outcome.

Key responsibilities

• Manage the CEO’s schedule, travel, meetings and priorities, providing daily summaries of key actions.
• Prepare concise meeting briefs, capture notes, extract decisions and next steps, and follow up on opportunities with owners and deadlines.
• Coordinate internal projects by breaking CEO instructions into tasks with single owners, tracking progress and reporting status.
• Oversee the quotation‑to‑contract process, ensuring pricing approvals and compliance checks for regulated products.
• Draft bilingual business correspondence, proposals, client letters and maintain version‑controlled document records.

Required profile

• Bachelor’s degree or higher.
• Fluent in spoken and written English and Chinese, able to draft professional bilingual business emails.
• Strong project‑management capability with a proven track record of driving tasks to completion.
• High discretion, professional judgement and accountability for deadlines.
• Willingness to travel internationally, including to the Middle East.

Required skills

• Proficiency with Microsoft Office.
• Proficiency with Google Workspace.
• Proficiency with Notion or equivalent knowledge‑management tools.