Executive Assistant to CEO – Singapore

About the role

We are seeking an Executive Assistant to support the CEO and senior management of a global leader in high‑tech intralogistics, based in Singapore. The role combines traditional executive‑assistant duties with project coordination, providing strategic and operational support at the highest level.

Key responsibilities

• Manage complex calendars, appointments and travel arrangements for the CEO with meticulous attention to detail.
• Organise steering and leadership team meetings, prepare agendas, handle logistics, take minutes and track post‑meeting actions.
• Prepare, proofread and maintain high‑quality documentation, reports and presentations for internal and external audiences.
• Serve as primary point of contact for corporate visitors, clients and partners while handling confidential information.
• Support the CEO on strategic and operational projects, acting as project coordinator or manager to ensure timely delivery.
• Coordinate timelines, risks and inter‑dependencies across business functions to facilitate strategy execution.
• Develop decision‑making materials, business analyses and data models for leadership teams and committees.
• Draft content for internal and external communications that reflect the organisation’s values.
• Facilitate communication between the CEO’s office and internal stakeholders regarding decisions, actions and deadlines.
• Plan and coordinate executive events such as townhalls and workshops for the Singapore entity.

Required profile

• 3–7 years of experience as an Executive Assistant or in consulting/project roles supporting senior management.
• Experience in multinational organisations or consulting environments is preferred.
• Degree in Business Administration, Communications, Engineering or equivalent experience.
• Strong organisational, analytical and communication skills with ability to handle confidential information.

Required skills