Executive Assistant to Senior Leaders (Global Private Equity)

About the role

We are seeking a highly organized Executive Assistant to support 3‑4 senior executives at a leading global private equity firm. The role demands proactive coordination across multiple time zones, meticulous attention to detail, and the ability to thrive in a fast‑paced, high‑performance environment.

Key responsibilities

• Manage complex calendars, schedule meetings, and coordinate across global time zones.
• Arrange international travel, itineraries, logistics, and expense reporting.
• Prepare and distribute meeting materials, agendas, signatory documents, and follow‑up actions.
• Act as a primary liaison between executives, portfolio companies, and internal/external stakeholders.
• Support the planning and execution of media‑facing events and client presentations.
• Provide occasional personal and lifestyle assistance, including travel coordination.

Required profile

• 5‑10 years of experience supporting senior leaders, preferably in private equity, investment management, consulting, or similar professional services.
• Demonstrated ability to manage competing priorities while remaining composed under pressure.
• Exceptional organizational skills and a keen eye for detail.
• Strong communication and interpersonal abilities, comfortable interacting with senior stakeholders.
• High degree of discretion, professionalism, and sound judgment with confidential information.
• Proactive, resource‑oriented, and solution‑focused with a strong ownership mindset.

Required skills

• Advanced calendar and schedule management.
• International travel planning and expense administration.
• Document preparation and distribution for executive sign‑off.
• Stakeholder liaison and communication across multiple levels.
• Event coordination for media and client‑facing activities.