Personal Assistant to CEO & Office Manager

About the role

Armstrong is looking for an experienced Personal Assistant to the CEO who will also manage day‑to‑day office operations. Reporting directly to the CEO, you will translate strategic priorities into actionable plans, ensure smooth execution of cross‑functional initiatives, and maintain a high‑performing office environment.

Key responsibilities

• Manage and prioritize the CEO’s calendar, meetings, travel and engagements, preparing agendas and briefing materials.
• Coordinate CEO‑sponsored projects across functional leaders and overseas business units, maintaining action trackers and delivering concise progress reports.
• Supervise a junior administration executive, overseeing travel bookings, general administration and ensuring high standards of responsiveness.
• Identify and implement digital and AI‑enabled productivity tools to streamline meeting preparation, information management and action tracking.
• Handle sensitive information with utmost confidentiality and discretion.

Required profile

• Minimum 8 years of experience in executive support, business operations or project coordination, preferably in a regional or multinational setting.
• Proven ability to manage multiple priorities, follow through on actions and deliver results on time.
• Strong executive judgement, discretion and stakeholder management skills across senior leaders and diverse cultures.
• Excellent organisational, prioritisation and communication abilities, with a talent for synthesising complex information into clear briefings.
• Curiosity and adaptability to quickly learn unfamiliar business issues and ask effective questions.