Office Manager – Regional HQ (Singapore)

About the role

Sephora is looking for a highly organized Office Manager to oversee the day‑to‑day operations of its Singapore Regional Headquarters and to provide executive assistance to senior leadership. The role combines facilities management, vendor coordination and administrative support in a fast‑moving beauty retail environment.

Key responsibilities

• Manage office supplies, equipment, vendor relationships and facility maintenance to ensure a productive work environment.
• Coordinate office events, meetings and conferences, handling logistics, catering and venue bookings.
• Oversee mail, courier services and internal communications, and maintain physical and digital filing systems.
• Support senior executives with complex calendar management, meeting scheduling and travel arrangements, including flights, accommodation and visas.
• Prepare and edit correspondence, presentations and reports, ensuring accuracy and professional presentation.
• Handle confidential information with discretion and act as primary point of contact for internal and external stakeholders.
• Process expense reports, manage petty cash and assist with onboarding and off‑boarding of employees.

Required profile

• Minimum 5 years of experience as an Executive Assistant supporting C‑suite or senior management, combined with office‑management responsibilities.
• Experience in a multinational environment, preferably within retail, luxury or beauty sectors.
• Exceptional organizational, time‑management and communication skills.
• High level of professionalism, attention to detail and ability to prioritize multiple tasks in a dynamic setting.

Required skills

• Office administration and facilities coordination.
• Executive support, calendar and travel management.
• Vendor and supplier relationship management.
• Document preparation and editing.
• Confidentiality handling and stakeholder communication.