Admin Executive – Engineering Operations Support

About the role

The Admin Executive will provide essential administrative support within an engineering operations environment, ensuring accurate documentation, record keeping, and coordination between internal teams and external vendors.

Key responsibilities

• Create, update, track and close service/maintenance records in the internal system.
• Coordinate with technical teams to capture work details, task updates and man‑hours.
• Assist with service order management, vendor documentation, billing details and follow‑ups.
• Support procurement and indenting processes when required.
• Perform billing reconciliation and maintain accurate records.
• Liaise with internal workshops, external vendors and other stakeholders on operational and documentation matters.
• Maintain proper filing, reporting and tracking of service‑related records.
• Undertake any additional administrative duties as assigned.

Required profile

• NITEC, Higher NITEC or Diploma in a relevant discipline.
• Prior experience using SAP for system updates and record tracking.
• Experience in administration, operations support, logistics or service coordination is advantageous.
• Organised, responsible and comfortable handling documentation and follow‑ups.
• Strong communication skills with internal teams and external vendors.
• Positive attitude, willingness to learn and ability to pass security clearance.

Required skills

• SAP