Admin Manager - Singapore HQ

About the role

Scitix, an AI infrastructure company headquartered in Singapore, is scaling its Singapore headquarters and is looking for an Admin Manager. Reporting directly to the CEO, you will own the day-to-day running of the office and provide administrative and operational support to the C-suite leadership. It is a high-trust, high-visibility role for someone proactive, detail-oriented and comfortable in a fast-moving environment.

Key responsibilities

• Office operations: manage facilities such as maintenance, access, supplies, equipment and vendor contracts; liaise with building management, service providers and contractors; oversee procurement and cost management for office spending; plan and coordinate office setup, relocation or expansion
• Executive and administrative support: support C-suite executives with calendars, travel, meetings and visitors; prepare meeting materials and follow up on action items; handle confidential correspondence with discretion; coordinate internal and external events, town halls and leadership meetings
• Finance and expense administration: process and reconcile expense claims and invoices; assist with budget tracking for administrative costs; liaise with the Finance team on payments, purchase orders and vendor onboarding

Required profile

• Minimum 5 years of experience in office administration, operations or executive support
• Prior experience supporting C-suite executives in a fast-paced environment
• Bilingual in English and Mandarin (written and spoken)
• Strong organisation, able to manage multiple priorities, resourceful and able to work independently with minimal supervision
• Experience in a technology company or startup preferred

Required skills

• Microsoft Office / Google Workspace
• Familiarity with expense management tools is a plus

What we offer

• Direct exposure to senior leadership and company-wide operations
• A dynamic, international work environment with cross-border collaboration
• Competitive compensation and benefits
• An opportunity to grow with a fast-scaling AI infrastructure company