Administrative Assistant – Construction Projects

About the role

We are seeking a detail‑oriented Administrative Assistant to support our underground utilities infrastructure projects. You will work closely with site teams and project engineers, ensuring that daily attendance, work updates, and documentation are accurately recorded and submitted on time.

Key responsibilities

• Monitor and update daily attendance, site arrival, and work commencement times for all site teams.
• Ensure site teams provide regular progress updates and submit Daily Work Done Reports (DWDR) promptly.
• Update work locations and commencement details in the LTA Prompt System.
• Maintain DWDR records in the Taskhub System.
• Assist Project Engineers with preparing supporting documents for claims, including site records, correspondence, progress reports, and manpower records.
• Submit cable detection requests and follow up on approvals.
• Maintain systematic hard‑copy and electronic filing of project correspondence, approvals, drawings, and reports.
• Follow up on outstanding submissions and pending actions with site supervisors.
• Provide general administrative and coordination support for daily project and site operations.

Required profile

• Diploma, ITE or equivalent qualification, preferably in Business Administration, Engineering, Construction Management or a related field.
• 1‑2 years of experience in administrative, project coordination or project support roles, preferably within construction or engineering.
• Basic understanding of project documentation, reporting and claims support processes.
• Strong organizational and time‑management skills with high attention to detail.

Required skills

• LTA Prompt System
• Taskhub System