Administrative Assistant – Full-time, Singapore

About the role

The Moment Collective is seeking a full‑time Administrative Assistant to support its fast‑paced experiential marketing team in Singapore. You will handle day‑to‑day administrative duties, provide executive assistance, and help ensure smooth office operations.

Key responsibilities

• Coordinate schedules, manage correspondence and maintain organized records.
• Provide executive support, handle phone calls professionally and perform clerical tasks.
• Oversee onboarding of new hires, prepare meeting presentations and manage office/pantry inventory.
• Take minutes, process leave applications, and support ad‑hoc project management.
• Assist leadership with budget tracking, invoicing, bill processing and expense claims.
• Execute end‑to‑end event management for leadership, including vendor liaison, invitations, set‑up, live day support, payment handling and post‑event review.

Required profile

• 3–5 years of relevant experience in an agency or events management company.
• Diploma in a related field.
• Strong phone etiquette and effective communication skills.
• Experience providing direct support to senior leadership.
• Excellent clerical abilities such as data entry, document management and filing.
• Ability to multitask, prioritize workload and thrive in a fast‑paced environment.
• Only Singaporean or PR candidates may apply.

Required skills

• Proficiency with Google Workspace (Google Suites).
• Proficiency with Microsoft Office.