Administrative Assistant

About the role

The Administrative Assistant will provide essential administrative and operational support to our Singapore team. This role involves handling routine monthly tasks, maintaining accurate records, and ensuring smooth internal coordination.

Key responsibilities

• Perform monthly routine administrative tasks such as renewal reminders, quota updates, and levy tracking.
• Maintain and update accurate records and trackers, including monitoring and unbilled lists.
• Support internal coordination with Singapore team members and assist with ad‑hoc administrative duties.
• Manage incoming correspondence (email and physical mail) and redirect it to appropriate stakeholders.
• Prepare work pass application forms and collate required documents for applications, renewals, cancellations, and issuances.
• Update and maintain work pass trackers and status reports.

Required profile

• Minimum 1 year of experience in corporate secretarial, HR/admin, or a similar administrative role.
• Strong written and verbal communication skills.
• Detail‑oriented with excellent organisational abilities.
• Ability to follow instructions and work independently with minimal supervision.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.