Administrative Assistant

About the role

Caterpillar is looking for an Administrative Assistant to join its Customer Solutions team within the Customer Solutions Growth Regions division, which works with dealers and customers to design and deliver product, service and technology solutions. The role supports Vice Presidents and other staff with administrative coordination so they can run more efficiently. The work location is Jurong, Singapore, with five days a week onsite.

Key responsibilities

• Schedule meetings and maintain calendars.
• Make travel arrangements and coordinate customer, dealer and employee engagement events and meetings.
• Prepare expense books and handle expense reimbursements.
• Receive and pass on e-mails and notices, and coordinate communications.
• Prepare presentation materials and maintain records and reports such as organization charts and records retention.
• Provide back-up duties for other administrative professionals and other routine administrative tasks.

Required profile

• Accuracy and attention to detail, using checklists to avoid errors.
• Ability to collaborate with individuals and groups and to initiate collaborative meetings under guidance.
• Effective communication, listening to feedback and reading non-verbal cues.
• Flexibility and adaptability to changing assignments, processes and people.
• Ability to manage several concurrent priorities and projects while keeping productivity up.
• Problem-solving approach to organizational and process issues.
• Knowledge of office administration, including arranging meetings, scheduling rooms and equipment, and operating standard office equipment.

Required skills

• Microsoft Office, using intermediate features of Office applications.

What we offer

• A total rewards package with day-one benefits and the potential of a variable bonus.
• Paid annual leave and flexi leave, prorated based on hire date.
• Medical and insurance coverage.

Visa sponsorship is not available for this position. Caterpillar is an Equal Opportunity Employer and encourages qualified applicants of any age to apply.