Administrative Assistant – Property Management

About the role

We are looking for an organized and detail‑oriented Administrative Assistant to support the smooth operation of our property portfolio across Singapore. You will work closely with the property management team to ensure compliance, maintenance, and excellent service for residents and owners.

Key responsibilities

• Coordinate day‑to‑day maintenance and operations of managed estates.
• Ensure compliance with building statutes, regulations, and estate bylaws.
• Conduct regular inspections, review repair/replacement needs, and recommend improvements.
• Monitor agreements, licences, insurance, and contractor contracts for renewal.
• Manage procurement processes for estate‑related purchases.
• Track repair and replacement works and provide status updates.
• Deliver customer service support to residents and owners.
• Coordinate and attend council and general meetings, and follow up on action items.
• Prepare weekly/monthly reports on service provider performance, owner feedback, and utilities consumption.
• Maintain accurate records and correspondence files.

Required profile

• Minimum O‑Level qualification.
• At least 1 year of relevant experience in property management.
• Strong problem‑solving ability and attention to safety and compliance.
• Detail‑oriented with the ability to manage multiple maintenance tasks.
• Comfortable liaising with Chinese‑speaking clients.

Required skills

What we offer

• Competitive monthly salary of SGD 2,000–3,000.
• Full‑time permanent position.
• Opportunity to grow within a dynamic property management firm.